RFP, RFQ, & RFI Development

FOX Systems, Inc. (FOX) is a national expert in procurement support and has developed requests for proposals (RFPs) and other procurement support documents such as requests for quotations (RFQs), requests for responses (RFRs), and requests for information (RFIs) for many different types of clients.

While we possess extensive experience developing RFPs and providing procurement support for MMIS systems and Fiscal Agent services, FOX has assisted a number of other governmental healthcare organizations at the state and county level in procuring new systems and professional services.

To support this type of work, FOX has developed comprehensive methodologies and templates for creating procurement documents. We also have developed evaluation criteria and associated training materials for client evaluators, and provided support for site visits, oral discussions, and reference checks. FOX has experience at all levels of procurement documentation development, from responsibility for writing entire RFP documents or specific sections to the editing of others. FOX is comfortable in any role because its RFP development consultants are seasoned veterans.

RFPs are typically the most complicated type of procurement document.

Preparing a comprehensive RFP that will elicit sound proposals is a major effort that involves the following types of activities:

• Preparing Annotated Outlines

• Performing Quality Control on Format, Language, and Contents

• Reviewing and Commenting on the Various Sections

• Updating RFP Sections

• Producing a Draft of the Completed RFP

• Obtaining Preliminary Approval of the RFP

• Obtaining and Incorporating Oversight Agency

• Comments

• Obtaining Final Sign-Offs

FOX can also provide expert services in the development of proposal evaluation criteria. The importance of this aspect of the procurement process cannot be overstated. Government procurement rules can be complicated, but FOX is able to develop comprehensive evaluation documents that clearly define the criteria to be used for evaluation. In addition, if needed, our services include training the client evaluators.

Typically, evaluation factors identified in an RFP include:

• Robustness of the proposed system (if it is a system procurement)

• Compliance with laws, rules and regulations

• Proposed technologies

• Vendor capabilities and experience

• Key staff capabilities and experience

• Implementation methodologies and approach

• Cost

FOX project managers always meet senior client managers to determine the objectives of the procurement and identify the most important evaluation categories. These are important tasks, but clients want to attract as many qualified bidders as possible. Healthy competition will result in better solutions at a better value.

FOX also wants its clients to be fully informed of the consequences of RFP evaluation choices. Consequently, we pay special attention to this part of the procurement process and compile what if scenarios to help our clients meet all contingencies. Our RFP experts promise to develop proposal evaluation plans that address all objectives.